Welcome to the University of Namibia!

Mission

The Archives and Records Management Unit of the University of Namibia is responsible for managing the current records, as well as the archives of the University of Namibia.

We concentrate on the provision of support services for research into Namibian history in the acquisition areas in which we specialise. Please browse through our online databases for information relating to your research topic:

Access

Where to find us:

The Archival Unit Reading Area is located on the Lower Ground Floor of the Library on the Main Campus of the University of Namibia.

Opening Hours:
Mondays - Fridays 08:00 - 16:30
Evenings Weekends and Public Holidays: CLOSED

Name	Position	Telephone
Kutzner, Jochen	Head: Archives	2063692
Katjiveri, Mercia	Archives Assistant	2063228

Acquisition Policy

The UNAM Archival Unit in the Office of the Librarian was primarily created to collect, appraise, preserve and make available the records of the University of Namibia and its predecessor, the Academy for Tertiary Education. After Namibia's independence some of the records of the United Nations Institute for Namibia , which closed in September 1990, were transferred to UNAM to be preserved as a unique collection. The Archival Unit also seeks to acquire private documents reflecting Namibia's constitutional, party political and labour history as well as items concerning the University's own history as seen in the papers of those connected in any way with the University. At all times we aim not to be in conflict with the collection policies of the National Archives of Namibia and the National Library.

Access Policy

The University of Namibia is a statutory body and as such falls under the Namibian Archives Act (Act 12 of 1992) and thus its records and those of the Academy for Tertiary Education are subject to a thirty year closed period. However in terms of a Library and Information Services Committee decision of 17 May 1995 requests by bona fide researchers to consult these documents will be considered. These requests should be submitted to the Senior Archivist who in turn will submit them to both the University Librarian and the Head of the National Archives for approval.

The records of the United Nations Institute for Namibia are considered as a donation and as such do not fall under the Archives Act. These records with certain exceptions are open to the public.
No access is permitted to unsorted and unarranged archives groups as well as to records which are in poor physical condition.
Archives may only be consulted in the designated Reading Area on the Lower Ground Floor of the Library. NO archival material may be taken to any other part of the building or outside without the express permission of the University Librarian.
Researchers are not allowed inside the strong rooms for any reason without the expressed permission of the University Librarian.

RECORDS MANAGEMENT

The Records Management Unit is responsible for implementing the University's records management policy and procedures, which comply with the requirements of Namibia 's Archives Act, 1992 (Act 12 of 1992). The programme covers all records of the University, regardless of their physical format, and regardless of whether they have temporary or long-term value for the University.

The unit offers the following services:

training for the University's designated Unit Records Officers
advice and assistance with systems of filing for paper and
electronic documents
retention schedules
transfer, long-term storage and destruction/expunging of records
review of the University's records management policy and procedures.