Library Rules and Regulations

• Namibian cultural, educational and research institutions and government ministries: Once institutional membership has been approved, individual staff of these institutions or organizations may apply to the University Librarian for membership and borrowing privileges.
• Private individuals and staff of non-Namibian institutions and organizations: Individuals may apply on an individual basis to the University Librarian for membership and borrowing privileges.
• Visitors: Visitors are welcome and may use the collections on a reference basis. Visitors are advised to make their presence known to the User Services Librarian. Groups must make prior arrangements.

• Cellular phones must be switched off before entering the library building.
• All visitors and users of the library building are required to leave their bags at the security counter and to familiarize themselves with the conditions that apply.
• No person should cause a disturbance or inconvenience other users. Group discussions are strictly prohibited in general reading areas. All group discussions must be held in the designated Discussion Rooms located on the First and Second Floors of the building.
• Silence must be maintained in the building at all times.
• It is prohibited to smoke, eat or drink in the public areas of the Library building. Water in spill-proof bottles may be consumed in the Library.
• Persons who damage or tamper with University Library property will be held responsible. It is strictly prohibited to move around or rearrange Library furniture.
• Users must carry their Student, Staff or User Card at all times, and must show the same when requested to identify themselves to staff and / or security personnel on duty.
• Users must report loss of cards immediately at the Circulation Desk to prevent unauthorized transactions.
• A valid student, staff or user card must be produced before items will be issued. User cards are not transferable. The owner of each card will be held responsible for items issued on that card.
• Renewals of loan periods may be granted on request for two further periods of two weeks for undergraduate students and special users, thirty days for postgraduate students and administrative staff and sixty and thirty day respectively for academic and research staff, only if the item has not been reserved by another user. An item may be renewed twice without being brought to the University Library. Requests for extensions must be made before the loan period lapses.
• Reservations may be made for items on loan to other users. The prospective user will be notified when the item is returned. However, reserved items will be returned to the shelf if not collected within five days of the user being notified.
• To ensure the availability of information resources, users must return material urgently required by the University Library within the stipulated period.
  A user is held responsible for the loss or damage of all items issued to him/her and is obliged to reimburse the University Library at the prevailing replacement cost. Where the price cannot be established, the user must pay a minimum replacement cost of N$342.00. The user also has the option to replace the item with an identical copy.
• Fines are charged for late return of materials. Overdue reminders are sent daily. After a third and final reminder, the replacement cost of the item will be claimed from the user. Failure to settle accounts will result in the suspension of the user's borrowing privileges. Student defaulters will be prevented from receiving their examination results while final year students will be prevented from receiving their graduation certificates until all accounts are fully settled. Staff defaulters will be referred to the Office of the Bursar for all out-standing amounts to be deducted from their salaries and / or other benefits.
• Electronic security systems and staff are in place to detect un-authorised removal of University property. Anyone found removing, or attempting to remove University Library material not correctly issued will be blacklisted and charged an on the spot fine of N$342.00, and steps for further disciplinary action will apply to anyone found to have mutilated, mutilating or attempting to mutilate any Library material.
• Persons under 16 years of age must either be accompanied by an adult or make prior arrangements with the Head User Services Librarian.
• Visiting groups must make prior arrangements with the Head User Services Librarian.
• No notices may be displayed anywhere inside and outside of the building without the prior approval of the University Librarian.
• It is a serious offence for any user of the Library to hinder the enforcement of any rule or regulation of the Library by either Library or security personnel through any act of intimidation, threat, abusive language, resistance, or any other method to achieve such purpose.
  It shall be regarded as a very serious offence for any user to utilize any computing facility in the Library building for the purposes of playing games, downloading and / or installation of unauthorised music or other software, or the accessing or display of pornographic material.
• Unless otherwise stipulated, a person who violates any of the rules above will be charged an on the spot fine of N$50 in addition to any other penalty / penalties that may be imposed on such an offender. Secondary offenders shall be made to appear before a Disciplinary Hearing Committee.
• Violations outside the jurisdiction of the University Librarian, will be referred to the relevant authorities for appropriate action.
• No animals except for guide dogs are permitted.

INTERLENDING

INTERNET ACCESS

SUBJECT SERVICES

CIRCULATION SERVICES

SPECIAL COLLECTIONS